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Finance Assistant

Job Description

Finance Assistant
  • Qualifications
    • Demonstrated knowledge and skill in Word, Excel, and Google services
    • Ability to learn new software applications
    • Possesses excellent oral and written communication skills
    • Respects confidentiality and handles confidential information with discretion
    • Possesses excellent organizational skills
    • Maintains a professional appearance at work and at all NCS functions
    • Dependable, good attendance and work habits
    • Is self-motivated and requires little supervision
    • Minimum education: High School diploma and previous job-related experience preferred
  • Reports to
    • Direct Supervisor – NCS Controller
  • Duties include:
    • Accounts Payable
      • Completes Accounts Payable operations with input from NCS Controller
      • Processes invoices sent to District Office for payment
      • Communicates with NCS administrators re: purchase orders and payment requests as needed
      • Communicates with vendors re: invoice payments, clarifications, correction of errors, etc.
      • Manages proper collection and filing of W-9 forms
    • Payroll
      • Process multiple payrolls
      • Process and submittal of relative payroll reporting
      • Process of relative taxes—monthly, quarterly, annually
      • Payroll compliance
      • Maintain payroll records, benefit and retirement deductions
      • Communicate with employees
    • Other Finance Related Tasks
      • Assists with bank deposits
      • Assists with preparation of audit materials
      • Assists Controller with any finance related work such as budget data entry, etc.
      • Attends Finance Committee meetings, takes minutes and disseminates to appropriate
      • stakeholders
      • Performs other duties not listed in support of District Office, as directed by supervisor
    • Hours/Benefits
      • This is a 100% position 30 hrs/week to start, increasing to 40 hrs
    • Full Benefit Package
      • Health, Dental, Vision, Life, Disability, 403b Retirement
    • Evaluation and Assessment of Job Performance
      • Employee will be evaluated at 30 days, 60 days, and then annually thereafter.
      • Evaluation will contain two components: Self-Assessment and Assessment by Supervisor. The above job description will serve as a basis for job performance evaluation.